PART B
EAGLE AIR FLYING CLUB, INC.
OPERATIONAL RULES
1. General: Aircraft provided by the Club are for the exclusive use of its members. Aircraft use is a privilege of Club membership. Members are required to conduct themselves in a manner that is a credit to the Club.
a. Only Club Members, FAA designated examiners and those instructors listed in Appendix A, are authorized to fly Club aircraft. All Club Members are required to pay the aircraft deposit upon joining the Club and prior to operating any club Aircraft covered under that membership category.
b. A member may use Club aircraft for personal transportation, for training of the member, or the members' pleasure. Club aircraft may not be used for commercial operation, charter operation or for personal gain. The club objective is to maintain an average ratio of between 12 and 18 members per aircraft. A member who utilizes club aircraft to the extent that they are impeding other member’s ability to utilize the aircraft may have a maximum flight time limit imposed at the discretion of the General Manager or Board of Officers.
c. A member who is not a CFI may not instruct other members or non-members in Club aircraft. Certificated Flight Instructors approved by the Club, and FAA designated examiners, are the only individuals who are authorized to give flight instruction in Club aircraft. Members receiving instruction in club aircraft from instructors approved by the Club are responsible for scheduling and providing the aircraft for instruction. Approved instructors are listed in Appendix A. Instructors are independent contractors and are not provided by the Club.
d. Members may fly only the Club aircraft for which they have received instruction and satisfactorily completed a check ride with an Instructor approved by the Club. Keys to the various aircraft are to be obtained by copying the necessary keys from the instructor, unless other arrangements are made mutually agreeable to the instructor and the General Manager.
e. Club aircraft may be flown solo only by individuals who have a current medical certificate and who have completed a flight review as set forth in FAR 61.56, or, in the case of student pilots have flight instructor authorization for solo operation. Members are reminded that insurance coverage is not available if Club aircraft are flown without an up to date flight review and medical.
f. Members flying Club aircraft must meet the recent flight experience requirements set forth in FAR 61.57, i.e., three takeoffs and landings in 90 days, for carrying passengers. Student Pilots may not carry passengers.
g. Club aircraft are not to be used to do “touch and go” takeoffs and landings. EXCEPTION: Touch and go’s are authorized during instruction or check rides with an approved FAA Flight Instructor or FAA examiner.
h. Members are encouraged to have in their possession NASA ARC 277 in the event that a FAR is inadvertently violated.
i. Members should obtain an Aircraft Flight Manual/Pilot Operating Handbook for each Club aircraft flown. Flight Manuals and POH’s may be ordered from the Wood County Regional Airport.
2. Flight Time Minimums: Certain minimums are established to assure adequate use of an aircraft by each member to whom it is assigned.
a. Each member is expected to fly at least twenty-four hours per year.
b. On cross country flights a minimum of one and one-half (1.5) hours per day will be charged for each day the aircraft is in the members possession.
c. Compliance with the annual minimum flight times shall be computed at the close of each quarter and appropriate assessments or refunds made.
d. Annual minimum flight times are computed on a calendar year basis
********* Item 2 has been temporarily suspended from enforcement with a review of this suspension to be performed at the next general meeting
3. Reservation of Club Aircraft:
a. No member may fly a Club aircraft without reserving time for the flight.
b. Aircraft may be scheduled by accessing the club scheduling website.
c. Reserve only the time in which you will be using the aircraft.
d. Reservation times are valid for 30 minutes after the time of initial reservation, after the 30 minute period, the reservation lapses and the reservation is forfeited.
e. If the aircraft cannot be returned at the time stated in the reservation, list the additional time on the club scheduling website. If the aircraft cannot be returned on time due to weather or mechanical failure, the General Manager or Club President is to be notified as soon as possible.
f. If a member is unable to keep a reservation or arrives back early from a flight, the reservation in the club scheduling website should be changed so as to allow the aircraft to be used by other members.
4. Reporting Time and Expense:
a. All flight time will be reported from the Hobbs meter in each aircraft based on each 1/10th digit of an hour that the aircraft is operated with the engine running. If at least half of the next 1/10th digit is displayed, that number is to be used as the ending time. Discrepancies should be noted in the flight log kept in each aircraft. If the Hobbs meter is inoperative, tachometer time may be used to report time of total operation. The use of tachometer time to report time of operation may be adjusted for billing purposes based on historic ratios between Hobbs and tachometer.
b. There are two important things to remember when filling out the timesheet in the aircraft to record your flight time:
1) Remember to do it;
2) PRINT your name neatly and fill out the form completely. Members who fail to document their flying time or do so in an illegible manner will be assessed a $10 administrative fee.
There are forms in the binder in each aircraft for documenting flight time (the “timesheet” form) an documenting any problems or comments (the “remarks” form). When oil is added it should be documented on the remarks form. The remarks form will also indicate the oil weight used at the last oil change performed by the maintenance officer. In addition to tracking oil usage, the Remarks form is intended to provide documentation on problems and to alert subsequent pilots of problems of which they should be aware. The Maintenance Officer DOES NOT run out the airport every night a midnight and read these notes, so please also CALL and report all problems.
The columns to be completed on the timesheet form are as follows:
- Date and time out: The date and time on which the flight commenced.
- Date and time in: The date and time on which the flight was completed.
- Name: Your name. Please print neatly. You are not signing a check, you are documenting flight time that a volunteer member of the club must be able to read in order to properly bill flight time to the members.
- Hobbs in: Hobbs meter reading after engine shutdown. If more than half of the next tenths number is showing, that is the number you should record.
- Hobbs time: Elapsed hobbs time for the flight. Subtract your final hobbs time from the final hobbs time of the previous entry.
- Tach in: Tach reading after engine shutdown.
- Hobbs upon fueling: Every time fuel is purchased, note the hobbs reading at that time and record the next two fields. If no fuel is purchased, all three fields should be left blank. Fill? Did you fill the tanks upon fueling? Enter Y for yes, N for no.
- Shutdown checklist complete? Was the shutdown checklist used to verify that everything is set/secured as it should be? Using the checklist prevents situations such as master switches left on and control locks left in seat pockets. Enter Y for yes, N for no.
- See Rmks? Did you make an entry on the Remarks form, i.e., for oil added? Enter Y for yes, N for no.
c. If fuel is purchased a receipt must be obtained for proper fuel credit. The reimbursement policy for fuel purchases will vary from time to time as determined by the board of officers. The purchase of other products, such as oil, should also be by receipt. Credit will be given for the dollar amount of such purchases. Expense statements must be turned in promptly with the monthly statement for proper credit. Any maintenance services purchased must have approval of the Club Maintenance Officer or the club President prior to having the service performed. Any maintenance performed outside of these guidelines could become the financial responsibility of the member who authorized the work.
d. All maintenance squawks should be reported in the log kept in the aircraft followed by notification of the Maintenance Officer or General Manager. If the aircraft is unfit for flight, place a note in the aircraft to warn other members, contact the Maintenance Officer or General Manager immediately, and alert any members who had the aircraft reserved within the next 24 hours and contact hose members.
e. Check and follow the procedures for shutdown and securing the aircraft at the completion of all flights.
5. Flight Planning and Cross Country Operation:
Members are required to perform a careful preflight prior to each flight. The PIC is directly responsible for the airworthiness of the aircraft, the safety of the flight and for compliance with all FAR’s including visibility and cloud clearance requirements, fuel requirements, weather requirements and the alternative available.
a. To avoid overloading of aircraft, a weight and balance calculation should be performed for each flight where the weight and balance is changed.
b. For all domestic flights, check that all “AROW” documents are on board the aircraft; Airworthiness Certificate, Registration, Operating Limitations and Weight and Balance. International flights, offshore flights, and flights to Mexico require approval of the Board of Officers, have unique insurance requirements and also require a radio station license to be on board the aircraft. DO NOT ATTEMPT INTERNATIONAL FLIGHT OR OFFSHORE FLIGHT WITHOUT WRITTEN APPROVAL FROM THE CLUB.
c. File a flight plan for flight over sparely populated areas, desert or mountainous terrain or for extended over water flight operations. Proper closure of all VFR flight plans within 30 minutes of the expected time of arrival is required to prevent SAR operations from commencing. If a flight plan is not filed, ask for VFR advisories or flight following with VFR handoffs.
d. Always observe fueling operations when obtaining fuel. All Club aircraft will operate on 100LL fuel. Be particularly observant when sumping the fuel tanks for contamination from water, Jet A, or foreign matter. If it is necessary to obtain oil while away from Wood County Regional Airport use AeroShell 15W50, or any equivalent 15w50 product. Never under any circumstances should automotive oil be used in aircraft engines.
e. Carry and use current aeronautical charts.
f. If you are not completely familiar with the operation of the aircraft, the avionics equipment and the navigation equipment in the aircraft, seek and obtain instruction in the use of the equipment.
g. If extended use of the aircraft is planned (more than 14 days), the Club Maintenance Officer should be consulted to determine any special maintenance requirements.
h. If offshore operations are planned, be completely familiar with the procedures for filing DVFR flight plans and ADIZ procedures.
i.If you become lost during any flight, contact the appropriate Air Traffic Control facility or Flight Service Station for assistance and: Climb, Communicate, Confess, Comply and Conserve.
j.Always obtain a complete weather briefing for any flights outside of the local airport area. Decreasing ceilings and visibility along with strong winds both on the surface and aloft may be indications that the flight can not be completed as planned.
k.Be especially careful when entering and leaving taxiways and runways at both uncontrolled and controlled fields. At controlled fields, read back all runway crossing instructions and hold short instructions.
6. Cold Weather Operations:
a. All Club aircraft require preheat prior to being started when the temperature is below 30º F. Care should be exercised when using the preheater so as to not apply excessive heat to the cowl or other painted surfaces. If you are unfamiliar with preheating procedures, ask for assistance from a member who is knowledgeable in the use of preheat.
b. Prior to starting the engine, make sure that the primer is fully seated and locked. Upon starting the engine of the aircraft, allow the engine to warm up for several minutes at 1000 RPM prior to increasing power.
c. Club aircraft are not to be flown with frost, snow or ice adhering to any surface. Frost, snow or ice must be removed prior to flying the aircraft. Do not use any plastic or automotive scrapers on any aircraft surface. Commercial de-icing products may damage painted surfaces on the aircraft. A heated hangar may be used at the individual Member’s expense to preheat aircraft and remove frost, snow and ice from aircraft.
d. Excessive use of the engine primer may result in an engine fire. Obtain instruction if necessary prior to priming the engine during cold weather operation.
e. Cold weather clothing should be available in the aircraft for local flights as well as cross country flights during the winter months.
f. Club aircraft are prohibited from being operated on frozen surfaces such as rivers or lakes. Snow and ice covered runways and taxiways require extreme caution to avoid losing directional control. Braking action on any snow or ice covered surface is often very poor or nonexistent.
g. Pilots are cautioned to use Pitot heat when conditions are conductive to icing, i.e. flying in visible moisture below 40º F.
h. The use of Carburetor heat should always be in accordance with the manufacturers' instructions. Exercise caution in winter months as the use of Carb heat may lead to a situation that actually causes ice to form.
EAGLE AIR FLYING CLUB, INC.
APPENDIX A
This Appendix details rates, requirements, and other information that may vary from time to time.
I. Club Aircraft
a) All aircraft hourly rates are “wet rates”. The “standard fuel cost” per gallon assumed in calculating these rates is: $4.85/gal.
b) Aircraft available to all active members include the following:
c) PA-28-140B Hourly rate-$84.00
II. Monthly dues: Monthly dues as of are:
a) Active members: $80.00
b) Associate members: $30.00
c) Initial Cadre: $55.00
d) Inactive members: $15.00
III. Wood County Regional Airport Operations:
a) TBA
IV. Authorized Instructors:
The list of Authorized Instructors will be maintained in the “Files” section of the Scheduling Website